Meeting Agenda, Decision Log & Action-Item Protocol
Date: ________________ · Cadence: ☐ Weekly Sync ☐ 1-on-1 ☐ Decision Review ☐ RetroMeeting Title & Facilitator
Single Meeting Objective (Definition of Done)
Attendees (Required vs. Optional FYI)
Duration & Pre-Read Link25 / 50 min · 5 min silent pre-read
| Timebox | Agenda Topic / Question to Resolve | Lead | Key Discussion Notes & Trade-Offs |
|---|---|---|---|
| 00:00–00:05 | Silent Pre-Read of 1-Page Brief & Metrics | All | Read doc silently; flag questions in margin |
| 00:05–00:15 | Topic 1: Core Blocker / Metric Review | ||
| 00:15–00:22 | Topic 2: Scope / Resource Decision | ||
| 00:22–00:25 | Action-Item Readback (Owner + Due Date) | Facilitator | Confirm every action has 1 owner + deadline |
| ID | Decision Locked (What we agreed & why) | Approver / DRI | Status |
|---|---|---|---|
| DEC-01 | ☐ Locked ☐ Open | ||
| DEC-02 | ☐ Locked ☐ Open | ||
| DEC-03 | ☐ Locked ☐ Open |
| Done | Concrete Action Item (Starts with verb) | Single Owner (DRI) | Due Date | Priority |
|---|---|---|---|---|
| ☐ | 1. | @ | High | |
| ☐ | 2. | @ | High | |
| ☐ | 3. | @ | Med | |
| ☐ | 4. | @ | Med | |
| ☐ | 5. | @ | Low | |
| ☐ | 6. | @ | Low |
Parking Lot (Deferred to Async / Next Meeting)
Stakeholders to Inform Async (No Meeting Needed)
Meeting ROI Score (1–5) & Could This Have Been Async?Score: ___ / 5 · ☐ Keep ☐ Shorten ☐ Async