Eisenhower Matrix · 4-Quadrant Priority Triage Protocol
Date / Week: ________________ · Mode: ☐ Daily Triage ☐ Weekly Sprint ☐ Backlog AuditAvailable Focus Capacity_____ hrs today (Net after meetings)
Q2 Deep-Work Share Target≥55–65% of focus capacity
Primary Q1/Q2 Anchor Block08:30–10:30 (Before inbox check)
Q3 Admin Batch Window16:00–16:30 (20–30 min cap)
Q1 · URGENT & IMPORTANT (Do First Today)Max 3 items · Morning Block
| Done | Critical Deliverable / True Deadline | Time / Slot |
|---|---|---|
| ☐ | 1. | ____ h |
| ☐ | 2. | ____ h |
| ☐ | 3. | ____ h |
| ☐ | 4. (Overflow check) | ____ h |
Q2 · NOT URGENT & IMPORTANT (Schedule Deep Work)Target ≥55% capacity · Compounding
| Done | Strategic Milestone / Architecture / Skill | Calendar Block |
|---|---|---|
| ☐ | 1. | Day/Time: ______ |
| ☐ | 2. | Day/Time: ______ |
| ☐ | 3. | Day/Time: ______ |
| ☐ | 4. | Day/Time: ______ |
Q3 · URGENT & NOT IMPORTANT (Delegate or Batch)Mere-Urgency Trap · 16:00 Batch
| Done | Interruption / Request / Routine Admin | Delegate DRI / Batch |
|---|---|---|
| ☐ | 1. | @________ / 16:00 |
| ☐ | 2. | @________ / 16:00 |
| ☐ | 3. | @________ / 16:00 |
| ☐ | 4. | @________ / 16:00 |
Q4 · NOT URGENT & NOT IMPORTANT (Eliminate / Drop)Zero-Payoff Busywork · Reclaim Hours
| Cut | Low-Value Task / Meeting / Habit to Drop | Time Reclaimed |
|---|---|---|
| ✕ | 1. | +____ h |
| ✕ | 2. | +____ h |
| ✕ | 3. | +____ h |
| ✕ | 4. | +____ h |
Mere-Urgency Bias Check (Zhu et al., 2018)Did any Q3 item masquerade as Q1?
Polite Decline / Async Redirect Script Used“At capacity on Q4 launch; can review async Fri.”
End-of-Day Triage ScoreQ2 Hours Completed: ____ h · Reclaimed: ____ h